Queensland’s first dual sector university goes live with new student management system in record time

Following the formalisation of a merger with CQ TAFE on 1 July, CQUniversity Australia has now gone live with TechnologyOne’s student management solution in record time.

The solution took less than nine months to implement, migrating data from both CQUniversity and CQ TAFE’s previous Oracle Peoplesoft ISAS solution to TechnologyOne’s software. This is a huge win for both the University and TechnologyOne as the solution provider, with similar projects in the industry taking upwards of 18 to 24 months. 

Initially the system will be used to manage the student information of those studying vocational programs, with tertiary students to follow in the next 12 to 18 months. 

CQUniversity’s Deputy Vice-Chancellor, International and Services, Mr Alastair Dawson said the merger presented an opportunity to revolutionise the delivery of education and training in central Queensland and beyond. It also facilitated the adoption of innovative systems and processes, preparing the new university for the future and enabling it to deliver a better student experience for more than 30,000 students.

“As well as providing more seamless study pathways we also wanted to deliver systems that would improve our students’ experience,” he said.
“As soon as the merger was approved by the Queensland Government in September 2013, we immediately went to market to find a student management system that would not only allow us to do this but that also would be ready for go-live on 1 July this year.

“The fact that TechnologyOne Student Management is a proven, preconfigured solution was critical in ensuring the vocational side of our business was ready for go-live, with reduced cost and risk,” said Mr Dawson.

“Implementations like this typically take anywhere between 18 to 24 months so we have been very impressed that the implementation took less than nine months and was delivered on time and on budget. This result can largely be attributed to close collaboration between the project team from CQUniversity and CQ TAFE and TechnologyOne’s consultants,” said Mr Dawson. 

TechnologyOne’s Executive Chairman Adrian Di Marco said the software will enable CQUniversity to streamline business processes and improve the student experience related to the online admissions process, reducing the time taken from enquiry to offer from weeks down to days, hours or on the spot.

“Our deep understanding and engagement with the education sector means we can deliver integrated, preconfigured solutions that provide proven practice business processes, streamline implementations and reduce associated time, cost and risk,” he said.

“Because we built our student management solution with and for education customers, it continues to displace multinational incumbents and their cumbersome software.

“TechnologyOne is pleased to provide a solution to Queensland’s first dual sector university, as the merger between CQUniversity and CQ TAFE represents an exciting change in the way education and training is delivered in the state,” said Mr Di Marco.

The successful go-live of TechnologyOne’s student management solution at CQUniversity builds on the momentum of TechnologyOne’s success in the education sector and follows other successful roll outs at nine Victorian TAFEs in late 2013, and a multi-million dollar deal in February with Catholic Education Commission of Victoria, incorporating 486 schools. Currently more than half of Australia’s Universities and TAFEs rely on TechnologyOne’s integrated enterprise solution.