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Establishing an Enterprise Grants Management Platform

Longhaus' research has shown that Australia's public and private sectors are now entering a period of intense application renewal after the natural technology infrastructure refresh driven by replacement of previous Y2K investments. Within the application portfolios of large enterprise, including governments, Longhaus has observed that growth investments remain focused on frontline service delivery. Government agencies in particular are increasingly seeking to transition from the transaction-based ERP-style systems of the 1990s, to more interaction-based applications that foster closer and more detailed relationships with their customers and constituents.

However, across all tiers of government in Australia, agencies are struggling with this transition. They are seeking the best ways to deliver highly personalised outcomes to their constituents under tightening budgets, an aging workforce and technology solutions that have reached the end of their useful life. It is in this climate that governments are increasingly using grants either targeted directly at the individual, or at specialist organisations that are best equipped to deliver the desired policy goals. The result is an increasing number and value of grants that must be arranged, assessed and evaluated. In Queensland alone between the 2008-2009 and 2009-2010 state budgets, funding for grants relating to capital investments within the community rose by 45%. This equates to some $330 million in increased funding for more than 330 existing grants, as well as for the creation of new grants.

With grants management processes being spread across an average of four types of solutions ranging from Customer Relationship Management (CRM) through to Project and Portfolio Management (PPM), as well as traditional Enterprise Resource Planning (ERP), the internal technology challenges facing government are never far away. Adding to these challenges is that these systems will be duplicated up to three times across an organisation to address separate grants using fundamentally similar processes. As government agencies pause to take stock of their application portfolios, now more than ever the issue of providing an effective foundation for grants management must be addressed.

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